According to statistics, nearly 40% of business executives complain that they have too many projects (Reference: Wellingtone,Ai The State of Project Management). Executives feel overwhelmed by the task of delegating too many projects. This directly impacts their ability to prioritize and causes company growth to slow down.
The Last Century’s Project Management Tools: The Pitfalls
Gantt charts and other manual planning methods are not suitable for dynamic 21st-century work environments. This causes project delays frequently. Re-scheduling can be so time-consuming that we start to put less effort into capacity planning and instead spend our time on routine work that never pays off. Modern workplaces are chaotic, and traditional methods (like Gantt charts), can lead to chaos. This creates a spaghetti network that is difficult for employees to maintain.
One problem with existing project management tools, is that they only commit to a single project philosophy, or make it easier for team members to collaborate. However, when it comes time to manage multi-project environments, these tools stop working because they lack the ability to add multiple projects to one pipeline. Cani’ls & Bakens (2011) did a study based on analysis of current Project Management Information Systems. They found that project managers who are dependent on a PMIS that produces low-quality information are less satisfied and don’t use the information to simultaneously run projects. ”
It is interesting to see that only 37% of project managers participated in our study to assess their satisfaction with PMIS. 90% of participants expressed dissatisfaction with the reliability of the information. (Cani’ls & Bakens, 2011).
While MS Project, TOPdesk and Oracle Primavera offer proven methods to overcome certain obstacles to project management, it is difficult to predict the impact of future projects on progress. How long can we afford not to know what will happen to our priorities, resources, projects, and priorities as we take on more projects? How can we manage the constant pressure at work and create perfect flow while eliminating the causes of project inconsistencies and creating perfect flow? These insightful answers will help you to benefit from your projects by adding analytics to your existing planning tools.
Intuitive Prioritization vs. Automated Logic
We have been in project management for more than 25 years and have seen a consistent set of problems in multi-project environments. Unpredictability is a major problem for business enterprises. We identified three main problems that lead to negative chain reactions after interviewing over 4,000 PM experts and looking at the environments in which they work.
For the simple reason that humans cannot recall every detail from their memories immediately, intuitive prioritization is not able to compete with automated logic. Re-constructing a plan takes a lot of effort by project managers. Prioritization is even more time-consuming. Our client in the construction industry spent more than 20 000 hours planning and aligning work for 300 people. Business professionals spend a lot of time solving problems that shouldn’t be taking up their time. Managers are often unable to give their employees enough work. Both workers and managers can become overwhelmed and stressed as a result.
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